19 June 2019
The Global Climate and Health Alliance seeks a part-time administrative specialist on a consultancy basis to make important contributions to global health sector advocacy on climate change.
Title: Consultant: Administrative Specialist
Location: Remote (see details)
Scope: Deliverables anticipated to require 10-15 hours/week through December 2019
Start Date: July 2019
Posted: 19 June 2019
Closes: Inquiries will be reviewed on a rolling basis; post will close 12 July, 2019
The coming months are critical in our collective global response to climate change, and the implications for human health are immense. The Administrative Specialist consultant will make important contributions to health sector engagement, movement building and advocacy on the issue by providing administrative support for GCHA’s programmatic, communications and advocacy activities including but not limited to activities around the UN Secretary General’s Climate Summit in September and the UNFCCC COP25 in Santiago in December.
About GCHA: The Global Climate and Health Alliance (GCHA) is a network of health organizations at the forefront of a growing global movement of health professionals dedicated to promoting healthy and sustainable economies. Our evidence-based advocacy is focused on reducing the adverse health effects of climate change and the systems that produce greenhouse gases; and maximizing the health benefits of climate change mitigation and adaptation strategies. Since 2011 the GCHA has collaborated with World Health Organization (WHO) and other global organizations and agencies to offer influential health voices to national and international debates on climate change and development.
Consultancy Summary: GCHA seeks a consultant for deliverables requiring approximately 10-15 hours per week, July 2019-December 2019, to support an important global WHO-NGO Working Group, the GCHA secretariat, and Alliance members and partners through meeting scheduling and follow-up, materials development, new member communications, contact management, strengthening and streamlining GCHA’s administrative infrastructure, and other administrative support. The Specialist will report directly to GCHA’s executive director, will work with others on the GCHA team, and will interact regularly with WHO and leading health organizations from around the world. The Administrative Specialist will help to ensure smooth running of committees and working groups, timely follow up with Alliance members and partners, and effective development and implementation across Alliance activities.
- Coordinate materials development and delivery to members and partners.
- Develop and maintain contact lists, manage inquiries, and support communication with member and partner organizations and with the WHO.
- Meeting scheduling, notes, and supporting timely follow up on action steps.
- Assisting with development of event plans and logistics, including invitations, registration, speaker invitations.
- Invoicing and reimbursement submissions.
- Strengthen and streamline GCHA administrative infrastructure and systems, including new member and partner on-boarding, file management, management of resources and materials.
- Support special projects as needed within the scope of the contract, and/or upon request & agreement in writing.
Key skills needed:
- Bachelor’s degree plus 2-3 years’ relevant experience; or, masters or higher degree, ideally including study or experience in health and/or climate change.
- Strong written and verbal communications skills in English. Working knowledge of other language(s) a plus.
- Familiarity with basic WHO and/or UN processes a plus.
- Well-organized, effective capacity to prioritize and manage flow of diverse tasks, and to bring greater order to processes and materials.
- Deep familiarity and comfort level using office applications such as Doodle, Gmail, Google Calendar, PowerPoint and Excel.
- Experience and capacity to work virtually, using platforms such as Skype, Zoom, Webex and Google Docs. Ability to assist members and partners in using these core applications.
- Initiative and accountability — follow through, taking responsibility, being proactive.
- Good judgment and clear communication — understanding when to seek input to ensure full alignment with GCHA goals and strategy; communicating effectively when issues or questions arise.
- Collaboration, cross-cultural experience, and comfortability working internationally, including ability to recognize and follow protocol and honorifics.
- Passion for the issues, and enthusiasm for the work.
- Strong organization & project management, detail orientation, and timely follow through.
- Location: This is a remote position, open to candidates with working hours reasonably overlapping 7:00 am- 12:00 pm Pacific Time / 2:00 pm -7:00 pm GMT. Location in Bonn, Germany or Geneva, Switzerland could be a plus.
- Position will require ~1 meeting/week between ~1:00 – 5:00 pm GMT, and occasional meetings widely outside these hours to accommodate partner time zones around the world.
- Anticipate some ebbs and flows to the project — hours will average to 10-15 per week, with more time at key moments, and less at others.
The positions offer an opportunity to work directly with global partners in the climate change and health space and to establish relationships globally with those doing this work, while contributing to raising the health voice to achieve ambitious climate action.
How to Apply: Please send your CV, cover email, and two writing samples to Jeni Miller at firstname.lastname@example.org by 12 July 2019 (or until filled). Only shortlisted candidates will be contacted.